Updating distribution lists in outlook 2016

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I want to send an email to all the contacts belonging to a certain Category but unfortunately, I can’t seem to sort or filter my Address Book by Category when addressing an email.

To overcome this limitation, I thought about creating a Contact Group for this Category but then I run into the same limitation when adding members to this group.

The list and its membership is then exported to Azure Active Directory.

Once in Azure Active Directory the list is made available through a synchronization process into the individual workloads such as Exchange Online.

The easiest method to a send an email to all contacts belonging to the same Category is via the Contacts folders itself by using a List view and grouping your contacts by Category.

Grouping your Contacts by Categories can be in the following way: You can now select the Group Header of your Category (or all the contacts of that Category) and press the Email button in the Communicate group in the Home tab of the Ribbon to create a new email address to all the contacts within the Category.

View: Create a Contact Group from selected Contacts If you want to send personalized or emails to all contacts within a Category, you can use the Mail Merge feature.

It’s not possible to create such a group for a Category in one go and although the process might not be intuitive, it is still easy to perform and only takes a few seconds once you know the trick.

Therefore the distribution group has this Exchange legacy version: Exchange server 2010 introduced Role Based Access Control (RBAC) and since the server tries to perform the distribution group modification on behalf of the client, it cannot perform this because Exchange trusted subsystem cannot modify those legacy objects.

This falls under the rule that you should use Exchange 2007 administrative tools to modify Exchange 2007 objects and use Exchange 2013 administrative tools to modify Exchange 2013 objects and so on which is mentioned in this Exchange help file article: FAQ: Exchange Admin Center In order to solve this issue, you need to update the distribution group to a modern Exchange version.

Use Exchange server 2010 or 2013 Power Shell which can update the Exchange version attribute of the distribution group: As a result, the distribution group now shows the correct version and the client will be able to modify the distribution group after AD replication is finished: Please be aware, that upgrading the Exchange version of an object is a one-way-street.

After you upgrade the Exchange version of this distribution group, it cannot be managed or downgraded to the Exchange 2007 level with the Exchange 2007 admin tools anymore: The same holds true where a user with an Exchange 2007 mailbox cannot modify the distribution group membership of an Exchange 2010 or 2013 version distribution group.

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